Monthly Doctors Circle

Scope

Objective

The Monthly Doctors Circle keeps clinical quality high and the same in every center: doctors review clinical results first, then share difficult cases, new treatments and learning.

At a glance
  • When Every month VERIFY: day
  • Where In person, place decided for each meeting
  • Duration VERIFY
  • Dashboard VERIFY: clinical dashboard or NA
  • Lead VERIFY
  • Attendees
    • Doctor, all centers VERIFY: other attendees

Preparation

Sr Task When By
1 Plan the meeting and invite all attendees: date, time, place
2 Check last meeting's actions: done, or updated
3 Update the dashboard: latest data, slides in the agreed order. Data owners submit their data before. Marketing Manager
4 Prepare own slides: result, analysis, actions All presenters
5 Remind all attendees of the time and their slides

Agenda

Goal: results are visible, every result has an owner, and we keep a finger on the pulse.

How: short and simple. One slide at a time, in dashboard order. Every slide is a mini presentation by the role in its top right corner, and is discussed before the next slide:

  1. Result: key metric first, then its sub-metrics. How much, on target or not, up or down from last period.
  2. Analysis: cause, root cause or insight.
  3. Actions: how we improve, keep or avoid this result.
  4. Discuss: questions and decisions on this slide, now.

Rules and tips: Effective meetings.

Sr Item Time By
1 Check last month's actions on the action log slide: done or not, and why VERIFY VERIFY: lead
2 Present the clinical results slides:
- Outcomes and client results
- Complications and adverse reactions
- Protocol and SOP updates		 VERIFY Doctor
3 Share cases and learning:
- Difficult cases
- New treatments and techniques
- What we learned		 VERIFY Doctor
4 Repeat all action points: who, what, by when VERIFY VERIFY: lead
5 Present the requirements slide: people, budget, items, resources, support, meetings, interventions VERIFY VERIFY: lead
Total VERIFY

Follow-up

  • Record: Actions on the action log slide of the dashboard (who, what, by when, done), plus who did not attend VERIFY
  • Shared with: All attendees, the same day VERIFY
  • Goes to: Monthly Group Review VERIFY, for issues this meeting cannot solve, that keep coming back, or that are critical